UAC recognizes that meetings are a key tool in helping the counties reach a unified voice. We also understand the prudence of managing costs and following industry standards as they apply to planning meetings and events. To this end, the UAC Board of Directors adopted the following registration policies for conventions, conferences and meetings effective July 1, 2011.
Pre-Registration and Pre-Payment
Pre-registration and pre-payment for events is required in an effort to collect all moneys in advance of the event. As a motivation to pre-register and pre-pay, there will be three registration rates for each event. The amount of each incremental increase will depend on the cost of the event, as established from year to year :
-
First, the “Opening Rate” that will be offered for the first 45 days the event is open.
-
Second, a “Late Rate” that will replace the standard rate in the 14 days prior to the week of an event.
-
Third, an “At the Door Rate” that will replace the Late Rate should a person arrive at an event having not registered.
Pre-payments by check must be received within the stage in which they are paying for. For example, if a person registers within the first six weeks of an event opening (for the Standard Opening Rate), and they opt to pay by check, their check must be post mark dated within that same six-week window or the registration will be subject to the Rate that would apply for when that check was received (an increased amount).
Cancellation of Registration
Cancellation of a registration is always allowed. However, there is a $25 fee for any cancellation once a registration is complete. Cancellations that take place within 14 days of the event occurring will not be refunded. The cancellation fee for smaller meetings or functions may be smaller as determined by the overall cost incurred and under the discretion of the UAC CEO.
Registration Payment Methods and Options
All registrations must be done electronically, through official UAC registration pages at www.uacnet.org or www.uacmeets.org (depending on the meeting or event). Call-in, e-mail, and faxing are not available and will not provide individuals with an official entry or registration to a UAC function.
Likewise, payment intentions must be indicated on the official registration form. Presently, individuals may pay by credit card or check (using the registration confirmation as the needed paperwork to have a check processed). If paying by check, please see the Pre-Payment policy above.
Spouse/Partner/Guest Registrations
The registration of a spouse for a general function such as a dinner or lunch must also be made electronically and paid in advance of an event at 14 days prior to the event occurring. After that, and including at the door, the cost will increase by $5.